Esencia Property Manual
Your home. Every detail. Documented.
A complete digital record of your property's systems, inventory, and maintenance history — living in your Google Drive and updated after every visit.
Casa Uvita — Villa Dorada
Uvita · Costa Rica's Southern Zone
12
Systems logged
47
Inventory items
8
Maintenance records
What you get
A manual that covers everything.
We walk your property, photograph everything, and build a living document organized exactly the way you need it.
Systems & appliances
Every major system photographed and documented — serial numbers, brands, install dates, location notes, and service intervals.
Full inventory
Furniture, appliances, linens, décor, outdoor equipment — each item condition-rated and counted. Invaluable for insurance claims and move-in/out.
Access & security
Lockbox codes, gate systems, alarm details, Wi-Fi, cameras — all documented securely in your private property file.
Maintenance log
Every repair, service call, and inspection recorded with date, cost, and outcome. A running history that grows with every visit.
Key contacts
Your plumber, electrician, landscaper, pool tech — all in one place, accessible in seconds when something needs attention.
Always current
The manual updates automatically after every Esencia management visit, maintenance call, or inspection. It's never out of date.
How it works
Simple. Systematic. Done.
Three steps from blank page to complete property record.
01
We come to your property
Jules or a trained Esencia team member walks the full property — photographing every system, appliance, and access point as they go.
02
Everything is filed in real time
Photos, notes, serial numbers, and condition ratings are submitted via our system and auto-filed to your property folder in Google Drive.
03
Your manual is generated
Within 48 hours you receive a shareable link to your live Property Manual — a complete, organized, searchable record you can access from anywhere.
04
It stays current automatically
Every future Esencia visit, maintenance call, or inspection automatically updates your manual. No manual effort. No outdated records.
Who this is for
If you own property here, you need this.
Absentee owners
Know exactly what's at your property and what's happening there — even from another country.
New buyers
Start ownership with complete documentation from day one instead of piecing it together over years.
Rental hosts
A professional record for guests, cleaners, and co-hosts. Everything they need, always up to date.
Sellers
A documented property demonstrates care and commands confidence — and a stronger price.
Every detail, catalogued
What we document, room by room.
A complete on-site walk-through with photography, serial numbers, condition ratings and service history — organized so anything can be found in seconds.
Systems & mechanicals
- Hot water heaters — brand, serial, install date, condition
- A/C units & mini-splits — model, filter schedule, service log
- Electrical panel — amperage, breaker map, location photo
- Water pumps, pressure tanks, filtration & reverse osmosis
- Solar systems, inverters, batteries and monitoring logins
- Septic system, cisterns, back-up water storage
- Backup generators — fuel type, capacity, transfer switch
- Pool equipment — pumps, heaters, chemical program
Interior inventory
- Furniture — room-by-room count with photos and condition
- Appliances — brand, model, serial, warranty, manuals archived
- Kitchenware, cookware, small appliances, glassware counts
- Linens, towels, bedding — quantities and condition
- Electronics — TVs, sound systems, routers, streaming logins
- Décor, artwork, rugs — for insurance and move-in/out
Exterior & grounds
- Landscaping zones, irrigation, garden inventory
- Outdoor furniture, umbrellas, BBQs, fire features
- Fencing, gates, gate motors and remotes
- Roof, gutters, drainage and known repair history
- Driveway, parking, exterior lighting
Access, security & contacts
- Lockbox codes, keys, gate codes, alarm PINs
- Wi-Fi networks, camera logins, smart-home accounts
- Emergency contacts — police, medical, neighbors
- Trusted vendors — plumber, electrician, pool tech, gardener
- Insurance, HOA and utility account numbers
- House rules, guest instructions, owner preferences
The deliverable
A living document — not a PDF that goes stale.
Your Property Manual lives in your own Google Drive folder. You own it forever. It is shareable with a single link — to guests, cleaners, contractors, family, or a future buyer — and it updates itself after every Esencia visit.
- Google Drive folder in your name
- Shareable link with permission controls
- Searchable by system, room or vendor
- Photo library organized by category
- Downloadable summary PDF on request
- Maintenance timeline with dates & costs
- Warranty and manual archive
- Update log — you always see what changed
Pricing
Clear, simple investment.
One-time audit to get your manual built. Annual updates to keep it current. Discounted for Premium Management clients.
Initial Audit
$500
standard property · up to 3 bed
- Full on-site audit
- Systems & appliances
- Complete inventory
- Access & security record
- Key contacts
- Live shareable manual
Audit + Annual Refresh
$500 + $150
initial · $150/yr refresh
- Everything in Initial Audit
- Annual re-audit visit
- Updated inventory & systems
- Maintenance log carried forward
- Always-current documentation
Premium Management
$250 + $100/yr
initial audit · $100 annual renewal
- Discounted initial audit
- Auto-updates every visit
- Maintenance log built-in
- Real-time manual access
- 15% off Esencia Living
Larger properties or complex systems — contact us for a custom quote.
Get in touch
Ready to document your property?
Book an audit or ask any question — we usually reply within 24 hours.